Information for Submitting Abstracts
Important Instructions
The deadline for abstract submission has now passed. If you have an abstract to submit, please contact the convener of your parallel session directly. You may also want to send a copy via email to us here. Please use the APS special LaTeX template.
Do not send abstracts to APS at this stage.
Directions for electronic submission
The pre-deadline directions are given here for reference purposes:
- Abstracts must be received by 1 May 1996.
- The Organizing Committee requests that you submit abstracts electronically
if at all possible.
- The abstract body text is limited to 50 words in order to reduce printing
costs. Abstracts submitted with body texts in excess of 50 words will be accepted, but no
abstract body text will be included in the printed or WWW versions of the
meeting program.
- Abstracts submitted by large collaborations should list the authors
as "Jane Doe for
the XYZ Collaboration", where Jane Doe is the person who will present
the paper
- Abstracts may be submitted using these sort codes.
Authors
The first author listed on the abstract should be the person who will present
the paper. A person may be listed as first author on more than one abstract.
However, papers other than the first will be assigned a lower priority for
oral presentation. First authors submitting multiple abstracts should indicate
which abstract has their highest priority.
Please Submit Electronically
The Organizing Committee requests the submission of abstracts by electronic
mail, although abstracts on paper will be accepted. Some reasons for submitting
abstracts electronically are:
- The title, author names and text of abstracts submitted electronically
will be published in the printed and online WWW versions of the Bulletin.
Only the title and author names will be published for abstracts submitted
on paper.
- Authors submitting electronically will receive e-mail confirmation of
abstract receipt and e-mail notification of paper scheduling.
- Electronic submission is easy. Abstracts without Greek letters or mathematical
symbols can be submitted in plain ASCII. Symbols and equations can be added
with standard LaTeX commands.
- Electronic submission saves express mail charges for last-minute abstracts.
How to Submit Electronically
For information on how to submit abstracts by electronic mail, send an e-mail
message to abs-info@aps.org and use the word info in the text of
your message. Authors submitting abstracts will also need a special template
for DPF96. To receive the required template, send an e-mail message to abs-request@aps.org
and put the words request DPF96 in the text of your message. The information
and/or template you have requested will be sent to you by electronic mail.
If you have particular questions or require assistance, send a message with
your question to abs-help@aps.org. The e-mail address for abstract
submission is abs-submit@aps.org. Note - the deadline for electronic submission to APS has passed. Do not send abstracts to this address now.
You may also obtain the APS abstract submission information and the abstract submission template .
The optional LaTeX macro package will allow you to check your abstract by
processing it through LaTeX. This step is NOT required. Download
the macro package by selecting here.
Suggestions for Electronic Submission
- Do NOT send a paper abstract if you submit your abstract electronically.
- Do not simply reply to the address from which you received the abstract
template. Send the completed abstract to abs-submit@aps.org. Be
sure you have the correct meeting ID, DPF96.
- Send one abstract per message. The abstract receipt system is automated
and is likely to ignore more than one abstract per message.
- Use only one sorting category in the Sort Category field of your abstract.
In order to sort the abstracts properly, it is important to have one and
only one Sort Category. Use the Special Instructions field to provide additional
guidance concerning the scheduling of your paper.
- The Sort Category four curly braces. Use them as follows: \Sort Category
{5} {A} {1} {} is correct. \Sort Category {5A} {1} {} {} is not correct.
\Sort Category {5} {A1} {} {} is not correct. Do not remove left over
braces.
- Submit your abstract only once. You should receive an e-mail confirmation
of receipt of your abstract within 24 hours of your sending it. If you do
not receive the confirmation, please contact abs-help@aps.org for
assistance.
Abstracts must arrive at the APS Meetings Department by May 1, 1996. APS
assumes no responsibility for mail delays. Receipt of paper abstracts will
not be confirmed unless the abstracts are accompanied by a self-addressed,
stamped envelope. Post-deadline abstracts: Post-deadline abstracts should
be sent directly to the Conveners of the appropriate session. The names
and addresses of the Conveners will be listed on the DPF96 WWW pages. The
Organizing Committee will ask Conveners to consider post-deadline abstracts
only to the extent that time remains in already scheduled sessions.
Submitting Abstracts on Paper
- Follow the rules listed in APS Meeting News.
- Abstract body text will not be published in any event for abstracts
submitted on paper, so the 50 word limit is irrelevant .
- Send paper abstracts to Meetings Department, DPF96, The American Physical
Society, One Physics Ellipse, College Park MD 20740-3844, telephone: (301)-209-3286,
e-mail: meetings@aps.org. Do not send abstracts to this address now - the deadline has passed.
Sponsored by the University of Minnesota, the University of Wisconsin and the U.S. Department of Energy.
Comments/questions to: allan@mnhep1.hep.umn.edu (web), or dpf96@mnhep1.hep.umn.edu (DPF)
The URL of this page is http://www.hep.umn.edu/dpf96/abstract_sub.html
Last Updated: 13 July 1996